Are you a proactive and dynamic individual who loves to take initiative and make a real impact?

We’re looking for an Executive Assistant with an ambivert personality (ENTJ, ENFP, or ENTP) and a growth mindset (CANI: Continuous and Never-Ending Improvement) to support our COO in achieving big goals! In this role, you’ll share ideas, improve workflows, and ensure meetings and planning run smoothly.

Executive Assistant

Qualifications:

• Minimum Bachelor's degree (S1) in a related field

• Minimum 2 years of experience as an Executive Assistant to BOD or Secretary

• Highly proactive in supporting the COO’s work programs and in achieving company goals

• Experienced in handling administrative tasks and capable of completing documents/letters efficiently

• Detail-oriented, enthusiastic, with a strong work ethic and professional demeanor

• Possess an ambivert personality, preferably with MBTI types such as ENTJ, ENFP, or ENTP to complement the purely introverted & INTJ-type COO

• Embrace the value of CANI (Continuous and Never-ending Improvement), both in soft skills, hard skills, and career development

• Able to multitask and prioritize daily workloads

• Excellent verbal and written communication skills (in both Bahasa Indonesia and English);

• Proficient in using MS Office (Word, Excel, PowerPoint)

• Strong time management skills

• Initiative-driven, fast-paced, and responsible

• Placement in Bali office.

Roles and Responsibilities:

• Manage the daily schedule of the executive and arrange appointments with clients

• Actively provide suggestions, including improving existing work systems

• Actively remind the COO regarding monthly, weekly, and daily work plans

• Assist the COO in internal and external meetings to ensure they run effectively and efficiently

• Prepare all meeting needs for the COO

• Coordinate inter-departmental meeting schedules

• Update and follow up on databases

• Handle document filing and other archiving needs

• Assist with tasks from the supervisor and company executives

• Handle client contracts, addendums, proposals, company invoicing processes, and other administrative tasks

• Take meeting minutes and summarize discussions

• Remind managers/executives, teams, and departments about important tasks and deadlines

• Monitor and follow up on design progress by coordinating across teams.

Benefit:

• Competitive Salary

• Incentive: based on personal performance

• Allowances: BPJS Kesehatan and BPJS Ketenagakerjaan

• Career path opportunities with a company with a world-class vision

• 5 day work / week (Monday - Friday)

• Dynamic and Supportive culture

• Annual bonus for all employees if achieve targets