Job Description:

Shipment Management (Material):

Oversee the entire process from order placement to container arrival at Plant.

Track indent sales requests with imported material data.

Arrange deliveries with suppliers and forwarders.

Check and submit down payment and balance payments to avoid duplication.

Verify, confirm, and document invoices, packing lists, B/L, Form-E/A1, draft manifests, PIB.

Manage emails with suppliers and vendors regarding payments, shipment arrangements, and necessary document confirmations.

Provide weekly to monthly budget reports, including down payments, balances, and goods tax.

Verify and submit DO payments, PIB billings, and other applications.

Coordinate with finance, accounting, sales, suppliers, warehouse, and forwarders.

Ensure shipments are cleared on time.

Submit DHL export sample and document requests.

Shipment Management (Spare Parts):

Monitor requests from users and classify based on urgency

Check with suppliers and request quotations, with confirming PI approval from Head of Operation.

Submit payment requests to finance.

Arrange shipments with suppliers and forwarders, both by sea and air.

Verify, confirm, and document invoices, packing lists, BL/AWB, Form-E/A1, draft manifests, PIB.

Prepare authorization letters and documents.

Check and submit down payments, balances, DO payments, PIB billings, and other applications.

Manage emails with suppliers and vendors regarding payments, shipment arrangements, and necessary document confirmations.

Additional responsibilities:

Apply for visa extensions and arrange flight and hotel bookings.

Coordinate and record Director's schedule based on various requests, and update as needed.

Provide HPP requests.

Recapitulate incoming invoices from Interunion, along with urgent submission to Finance department.

Qualifications:

Preferable a degree in logistics, maritime and port, or process/industrial engineering or a marine qualification or similar level.

She had minimum 3 years handling Import Department, knowledge & additional experience handling export will be an advantage.

Understanding of the transport industry and an ability to relate with shipping company and other associated industry managers.

Good communication skills with the ability to communicate across the organization.

Strong understanding of applicable laws, regulations and other government requirements.

Experience in cost and productivity optimization through process optimization, as well as design and implementation of new operation procedures.

Extensive understanding of modern terminal operations including computer terminal management systems.

Fluent in English.

Experience in setting budgets and reporting against financial objectives.

Effective negotiation and conflict resolution skills.

Ability to provide leadership, obtain cooperation and assistance to meet objectives.

​​​​​​​Willing to follow the offline process & work at office in Mangga Dua, Central Jakarta